HAP Accounting

The HAP Accounting Manager assists housing authorities in producing payments for rental assistance programs. The HAP Accounting Manager creates HAP payments to landlords, utility reimbursements to families, and FSS payments to banks as required. The HAP Accounting Manager works with Federal Housing Choice Voucher (HCV) and Moderate Rehab programs as well as state rental assistance programs.

The main functionality of the HAP Accounting Manager is found in the Accounts Payable Procedures. The Accounts Payable Procedures are separated into two parts and provide the ability to create the payment transactions and process the payments.

The first part of the Accounts Payable Procedures is the Payment Transaction Procedures which provide the ability to create payment transactions and adjustments. The ability to create regular recurring payments is provided along with the ability to create manual adjustment transactions as necessary. A unique feature provided by the HAP Accounting Manager is the ability to automatically generate move in, move out, and retroactive payment transactions. The ability to select which payment transactions are to be paid is also available.

The Process Payment Procedures generates the payments for transactions selected for payment. A payment preview options is provided to view payments prior to creation. The payments that are created can be in the form of checks, direct deposits, or a combination of both. A payment confirmation can be automatically emailed to landlords as notification that the HAP payments have been made. The ability to reprint payments, payment advices and email payment confirmations is also available. An optional web component allows landlords to login to a housing authority’s webpage and view their complete payment history online.

To discover how PHA-Web can improve the management of your housing authority, please contact MCS at (608) 784-0354. A representative will provide more information about PHA-Web, provide a complete demonstration, and provide instructions on how to access the fully functional PHA-Web demonstration database including the HAP Accounting Manager.

Over 2 billion dollars worth of HAP payments have been made using PHA-Web.